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This is a nine digit number that your employee should have provided you with on their Tax code declaration (IR 330). If your employee has not provided you with an IRD number please deduct PAYE at the no-declaration rate and use the tax code "ND".
This is the name of the employee you are entering the details for. You can enter your employee's name in any order (eg Jellicoe, Nicola or Nicola Jellicoe). The next time you use ir-File these details will be prefilled.
When your employee completes their Tax code declaration (IR 330) they choose a tax code that best suits their circumstances. Please use the tax code your employee has chosen when deducting tax from their wages.
The total amount earned by your employee/contractor before any deductions have been made.
The amount you deduct from your employee/contractor. Please use our PAYE calculator to calculate how much tax to deduct.
There are three tax rates for lump sum payments. For more information please refer to lump sum payments. Also you may access our holiday pay calculator to calculate tax on holiday pay.
Some payments made to employees do not have ACC earners' levy deducted. The most common payments are schedular payments, retirement payments, redundancy payments and tax-free allowances.
Employees who use either an M SL, S SL, SH SL or ST SL tax code and earn over the repayment threshold should have student loan repayments deducted from their gross earnings. To work out how much tax to deduct please use our PAYE calculator.
If you have received a child support deduction notice you need to deduct the amount shown on the deduction notice from your employee's wages.
If the amount of child support you have deducted from an employee's pay is different from the amount we asked you to deduct, please enter a child support variation code.
The total amount you deduct from employees for KiwiSaver, at the contribution rate given to you by your employee. This will be either 2%, 4% or a maximum of 8% of their gross earnings.
The amount of KiwiSaver contributions you contribute on behalf of your employee (if any).
This is the date a new employee started working for you. Enter it on the schedule for the month that covers their start date. You only need to enter the start date once. The next time you file this employee's details will appear on your schedule.
This is the date the employee completely finished working for you. It's the earlier of the last day the employee worked for you or the date you made the last payment to them. When you enter in an end date the the employee will not appear on your preprinted schedule again.
This will remove the employee from this schedule only. To permanently remove the employee from your schedules please enter an employment finish date in the employment finish date box.
The pre-filled schedule is generated about a week before the end of each month. Employee's with finish dates will be remove from your next pre-filed schedule if your schedule is sent prior to your next schedule being generated.