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Time's running out. So get ready for payday filing

Woman holding tablet pointing to a screen that a man is looking at. Teal box with "payday filing" logo and the words "It's time to shift to payday filing."

All employers must be payday filing from 1 April 2019

Woman holding tablet pointing to a screen that a man is looking at. Teal box with "payday filing" logo and the words "It's time to shift to payday filing."

All employers must be payday filing from 1 April 2019

Helpful information and guides to payday filing

We have guides available for:

We also have factsheets available in several languages.

 

From 1 April 2019 employers must:

  • file employment information every payday instead of an Employer monthly schedule (IR348)
  • provide new and departing employees' address information, as well as their date of birth - if they have provided it to you, and
  • file electronically (from payday compatible software or through myIR) if your annual PAYE/ESCT is $50,000 or more.

Note: The due date for payment remains the same at the 20th of the month (or 5th and 20th of the month for twice-monthly filers).

Find out more about payday filing

 

ir-File discontinued

 

The ir-File service in myIR, used to file Employer Monthly Schedules and Employer Deductions forms, has been discontinued. The ‘payroll' account replaces this, which is available now in the My Business section of myIR.

Reset access for others to file on your behalf

Now that you have access to the payroll account, it’s important that you ensure only the right people can access it. This means that you’ll need to delegate access to others if you want them to see or file payroll information.

To find out more check out our ir-File page


How to payday file

Time is running out, so make sure you’re ready for payday filing. There are three ways to do it.

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Hear how Robert integrated payday filing into his business processes

Remember

If you start payday filing in April, you still need to file and pay your final employer monthly schedule for the March 2019 period by 20 April.

Service update

Inland Revenue phone lines, offices and myIR online services will be unavailable from 3pm, 18 April to 8am, 26 April while we upgrade our systems. Find out more

Deadline for payday filing

We understand that under exceptional circumstances, businesses may have challenges meeting their obligations under payday filing. If this is the case, contact us by phone or secure message in myIR. We’ll explain the options available based on your specific circumstances and support you to start payday filing as soon as possible.

Through myIR

Using payroll software

  • File directly from your software.
  • A myIR account is a pre-requisite for this option as your myIR logon credentials are required to authorise any file submissions from your software.
  • Ask your software provider when they'll have payday filing compatible software.

Filing with paper

From March you will receive Employment Information (IR348) and New Employee Details (IR346) forms every month. These will replace the Employer Monthly Schedule (IR348) and Employment deductions (IR345) forms.

Note: Paper filers can't switch to payday filing before April 2019 unless they change to electronic filing.