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Forms and guides
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Employers forms and guides


Title and summary Number

Appoint an Executive Office Holder to act on your behalf

Complete the IR401 if you want to appoint an Executive Office Holder to act on behalf of you or your organisation, eg your company, society, trust, school, club, Māori authority.

IR401

Employer deductions

This is a form and payment slip to record and pay the deductions made from your employees' pay (includes ESCT).

IR345

Employer monthly schedule

Form to list your employees' deductions details.

IR348

Employer monthly schedule amendments

You can use this form to make changes to employer monthly schedules that you have filed, including any ESCT (employer superannuation contribution tax) deductions.

IR344

Employer obligations - quick reference summary sheet (IR322)

A summary sheet briefly explaining your obligations as an employer.

IR322

Employer registration

You can use this form to register as an employer. You can also do this online.

IR334

Employer's guide (IR335)

This guide explains the tax responsibilities of anyone who employs staff.

ir335

Four-weekly and monthly PAYE deduction tables 2014

IR341 tax tables for pay periods between 1 April 2013 and 31 March 2014.

IR341

Four-weekly and monthly PAYE deduction tables 2015

IR341 tax tables for pay periods between 1 April 2014 and 31 March 2015.

IR341

Four-weekly and monthly PAYE deduction tables 2017

IR341 PAYE tables for pay periods between 1 April 2016 and 31 March 2017.

IR341

Helping you understand your employer forms

This factsheet explains how to fill in your Employer monthly schedule (EMS/IR348) and Employer deductions (EDF/IR345) forms.

IR688

How to register for myIR (IR492)

This factsheet explains how myIR Secure Online Services can make dealing with your taxes easier and how you can register for this service.

IR492

Non-deduction notice

The non-deduction notice allows employees to ask their employers to cease making deductions from their pay for KiwiSaver contributions. The notice is required under the KiwiSaver Act 2006 (section 112B(1)).

KS51

Payments made to entertainers - your tax responsibilities

This factsheet is for anyone who hires entertainers on a contract for service. It explains the tax requirements.

IR1036

Payroll giving

Payroll giving is a voluntary scheme available from 7 January 2010. Employers can offer payroll giving to their employees if they file their Employer monthly schedule (EMS) IR348 and Employer deduction form (EDF) IR345 electronically using ir-File. You pass your employee's donations on to the chosen donee organisation and reduce their PAYE with a tax credit for payroll donations.

IR617

Sleepover payments - information for employers

This factsheet provides employers with information about their employees’ deductions and entitlements from lump sum sleepover payments.

IR1017

Weekly and fortnightly PAYE deduction tables 2014

IR340 tax tables for pay periods ending on or after 1 April 2013 until 31 March 2014.

IR340

Weekly and fortnightly PAYE deduction tables 2015

IR340 tax tables for pay periods ending on or after 1 April 2014 until 31 March 2015.

IR340

Weekly and fortnightly PAYE deduction tables 2017

IR340 PAYE tables for pay periods ending on or after 1 April 2016 until 31 March 2017.

IR340

Your introduction to KiwiSaver - employee information KS3

KiwiSaver is a work-based savings initiative designed to help set you up for retirement. Most members will build up their savings through regular contributions from their pay, making saving simple and easy.

KS3

Four-weekly and monthly PAYE deduction tables 2018 IR341

IR341 tax tables for pay periods ending on or after 1 April 2017 until 31 March 2018.

IR341

Fringe benefit guide (IR409)

A guide to help employers with their fringe benefit tax (FBT) requirements.

IR409