Filing returns and making payments: ir-File - file your schedule online
Using ir-File
Employers, tax agents, payroll bureaus and PAYE intermediaries can file their Employer monthly schedules (IR348) electronically using our File an employer schedule (ir-File) service.
Do I have to use ir-File?
Large employers (whose annual PAYE deductions are $100,000 or more) must file their IR348 electronically using ir-File, unless you have an exemption. To find out more about exemptions, please call us on 0800 377 772.
Why use ir-File?
Ir-File:
- is secure and accurate
- reduces the time to complete and file an employer monthly schedule
- has an online edit function that allows you to fix any errors easily and quickly before sending your schedule to us
- reduces the amount of paper you must store, as schedules can be stored electronically
- provides screen-specific help on the page you're working on.
How to use ir-File
You can choose from two filing methods:
- Onscreen - an on-screen version of the Employer monthly schedule (IR348). If you operate a manual wage book, this option may suit you best.
- File transfer- if you operate a computerised payroll system, or are thinking of using one, file transfer is probably the best option for you. Your payroll software developer should have our ir-File specifications and will be able to help you upgrade your payroll software if necessary.
How to register for ir-File
You'll need to register online for an Online services account with us before you can use ir-File. Go to Get it done online > File an employer schedule > Register > You'll need your IRD number. We will send a confirmation letter to the postal address that we currently hold for you within 10 days with a password to use with the userID you chose during registration.
Use ir-File within 90 days of registering
Your registration will expire if you don't use it within 90 days, and you'll have to re-register to use ir-File. Once you've changed your first-time password, there are no other time restrictions for using your online services account.
Find out more
For ir-File enquiries, call us toll-free on 0800 473 829.
For other employer enquiries, call us on 0800 377 772.
You can us call between 8 am to 8 pm Monday to Friday, and 9 am to 1 pm Saturdays
Date published: 17 Jan 2007
Back to top
