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Employer responsibilities
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Payday filing

You can choose to file your employment information on a payday basis. This means instead of filing an Employer monthly schedule (IR348) every month, you’ll file an Employment information schedule online every payday.

How payday filing works

Payday filing is an online option for submitting your employment information to us. You’ll need to submit an:

  • Employment information schedule after every payday, instead of an IR348
  • IR345 form and payment. The due dates for paying and submitting the IR345 stay the same.

There are three ways you can file online:

  • direct from your payroll software
  • by file upload in myIR, and
  • on-screen in myIR.

If you submit employment information directly from your payroll software, you still need to file an IR345 form.

Talk to your software provider to find out if you can file from your software or file upload in myIR.

As well as the information you would have provided on your IR348, you’ll be required to ask new employees for their date of birth and a contact address. If your employee provides these details you need to submit them to us. You don’t need to ask existing employees for these details.

How to register for payday filing

If you want to start payday filing call us. We'll register you and we'll work through the process with you. If you're a:

  • small to medium business call  0800 377 772, or
  • Significant Enterprises customer call 0800 433 533.

What happens once you’ve registered for payday filing

When you’ve registered for payday filing, a Payroll returns account will be created in the My business section of your myIR account. This is also where you’ll file your IR345 form.

If you have someone who files your IR348 online for you, this access won't move across to payday filing. You’ll need to reset their access once your Payroll returns account is showing in myIR. You can only do this if you’re an account owner.

Payday filing starts on the 1st of the month after you choose to start. You’ll be able to file your last IR348 in your Payroll returns account, along with your first Employment information schedule.

Once you payday file, you can only change back to monthly reporting in limited cases and with our approval.

Employers and payroll intermediaries must payday file from 1 April 2019

You must file online if you make PAYE/ESCT deductions of $50,000 a year or more. If your total PAYE/ESCT is less than $50,000 for the previous year ended 31 March you can:

  • file paper returns, or
  • file online.