Running a business: Accounting for employer-related taxes
Every month you must file an Employer monthly schedule (IR348) detailing each worker's gross earnings and deductions.
If you're an employer with gross annual PAYE of $100,000 or more, you must file your IR348 using ir-File.
If you're an employer with gross annual PAYE of less than $500,000, the schedule and payment are made on the 20th of the month following the one in which PAYE was deducted.
If you're an employer with gross annual PAYE of $500,000 or more, the PAYE deducted from payments made to workers between the:
- 1st and the 15th of the month are paid by the 20th of the same month.
- 16th and the end of the month are paid by the 5th of the following month (except for December payment is to be made by 15 January).
- The employer monthly schedule is filed on the 5th of the following month.
You can generate a list of all the due dates that apply to you with the "Tax due date calculator" at "Get it done online".
Our section on deductions by employers contains more details on how to make PAYE and withholding tax deductions.
Meeting your legal obligation to pay PAYE to Inland Revenue
The PAYE you deduct from your employees' salary or wages does not at any stage belong to you. To avoid serious consequences (which can include fines or imprisonment), use PAYE only for payment to Inland Revenue and pay it by the due date.
Making filing easier
Maintaining an up-to-date wage book detailing each employee's payments and deductions will assist you in filing your forms. At the end of each month, total the figures in the wage book, complete the employer monthly schedule and transfer the total to your cashbook.
Inland Revenue offers a secure and convenient electronic filing system, ir-File, available to all employers.
Date published: 31 Mar 2009