myIR, payments and more
Technical tax area: General articles
Standard Practice Statement (SPS) 13/01 provides guidelines on the retention of business records in electronic format. The SPS applies to taxpayers who are required to keep business and other records under the Inland Revenue Acts and third parties that hold business records for taxpayers offshore.
The Commissioner’s approval to taxpayers or third parties to store business records offshore applies for obligations under the Inland Revenue Acts. The approval does not apply to any other record retention obligations or controls that may apply between taxpayers and other regulatory bodies or Crown agencies.
The following organisations have been approved under section 22(8)(a) of the Tax Administration Act 1994 (TAA) to store taxpayers' electronic records outside of New Zealand:
|ActionStep NZ Ltd||Agilyx NZ Ltd|
|Automatic Data Processing Ltd||CargoWise NZ Ltd|
|CCH NZ Ltd||Civica Pty Ltd|
|Common Ledger Ltd||Farm IQ Systems Ltd|
|MYOB NZ Ltd||Reckon NZ Pty Ltd|
|Revolution Software Ltd||TaxLab Ltd|
|Technology One NZ Ltd||Thompson Reuters NZ Ltd (formerly Brookers Ltd)|
Taxpayers who store their business records with these approved organisations do not need to obtain approval under section 22(2BA) to store their business records outside of New Zealand. The Commissioner's approval for third party providers to store electronic records offshore, is conditional on the following:
- Information and records stored offshore remain accessible by the Commissioner and do not impede her compliance activities;
- Information and records will be available upon request in an electronic and usable format and at no cost to Inland Revenue; and
- In the event of a service agreement ending between a third party provider and its client, the third party provider will endeavour to return the data to its client in a meaningful and usable format that the client can use for subsequent reference and them to meet their record keeping obligations under the TAA.
Although a third party provider may be used to store business records, taxpayers remain responsible for their tax obligations including retaining business records for the retention period (usually seven years) required under the Tax Administration Act 1994.
Other pages in: General articles
- Five years on for facilitated conferences
- The Disputes Review Unit - its role in the dispute resolution process
- Notice - QWBA "Loan guarantor's loss when guarantee is called on - deductibility"
- Changes to format of Inland Revenue legislation
- Relationship property agreements - GST implications
- Process for tax agents to obtain electronic authorities to act
- Change of name for the Adjudication Unit to Disputes Review Unit
- Revised IR10 financial statements summary
- Protocol between the New Zealand Institute of Chartered Accountants and Inland Revenue for access to audit working papers
- Kiwifruit Psa-V issues and effects on growers - information for agents
- Movement of assessment function from the Adjudication Unit to the Service Delivery Group
- Tax Information Bulletin reader survey
- Categories of taxpayers who need to request a personal tax summary
- Notice - Income tax treatment of unsuccessful software development
- Review of Public Information Bulletins
- Changes to the disputes resolution process
- Making tax easier - Government consultation June 9 to 23 July 2010
- Guidance on a "reasonable daily travelling distance"
- Protocols between the Solicitor-General and Commissioner of Inland Revenue
- Panel statement RAP 002: Process for resolving potential unintended legislative changes in the Income Tax Act 2007
- Inland Revenue's Public Rulings Unit
- Secondhand goods input tax credits - marine farming licences and leases
- Statement on fringe benefit tax and motor vehicle multi-leases
- Subsidised transport provided by employers to employees - value for fringe benefit tax purposes
- New tax information exchange agreement with the Netherlands on behalf of the Netherlands Antilles
- The Commissioner's Table of Depreciation Rates
- Notice - Income Tax Act 2007
- Removal of 5 cent coins from circulation - effect on GST tax invoices
- Summary of unintended legislative change submissions where Rewrite Advisory Panel considered there was no unintended legislative change