Early childhood education (ECE) and Kōhanga Reo providers can give caregivers invoices or quarterly statements to help them claim FamilyBoost.
Invoices and quarterly FamilyBoost statements both need to show the following information about your ECE or Kōhanga Reo:
- name
- service address
- licence number
- GST number (if registered).
They will also need to show the:
- full name of the caregiver
- full name(s) of the child or children
- date it was issued
- start and end date of the period covered by the fees
- the final amount invoiced after any other subsidies, discounts or donations (for example, ‘total net fees for the period’).
Invoices need to show the invoice number.
Quarterly statements need to show:
- the statement number or unique identifier
- that it is a quarterly statement.
Here’s an example of the information we need in a quarterly statement.
Home-based providers
Invoices for home-based ECE providers need to:
- include the same details as above
- be sent by either the service provider or the educator.
If you invoice the caregiver and you are GST-registered, you need to include your GST number. If you are not GST-registered, you do not need to include this.
If you are an educator and do not have your own licence number, you need to include the name and licence number of the service provider you contract through.
Invoicing periods for FamilyBoost
The periods that caregivers can claim FamilyBoost for are as follows:
- 1 July to 30 September
- 1 October to 31 December
- 1 January to 31 March
- 1 April to 30 June.
You’ll need to send out a separate invoice for each FamilyBoost quarter even if you invoice on a term basis.
For example, if term 2 starts on Monday 29 April and ends on Friday 5 July, you should send one invoice for 29 April to 30 June, and another for 1 July to 5 July.
Optional charges and service fees
Optional charges and service fees relating to the education and care of the child should be included as part of the early childhood service fees, such as teaching resources or excursions, food, or nappies.
Do not include optional charges and fees that are not for the education of the child, such as fundraiser purchases or donations.