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You can choose to file your employment information each payday instead of filing an Employer monthly schedule (IR348) every month. Payday filing is currently voluntary, however you must payday file from April 2019.
With payday filing, you'll:
You may need to review and adapt your current payroll processes to support your business doing payday filing.
Find out more about how payday filing works for:
Payday filing is currently voluntary and you can opt in through your myIR account.
Once you've opted in, a Payroll account will show in your My business section. This is where you'll file your employment information and employee details.
Once you've opted into payday filing during the voluntary period, you can't revert back to monthly filing.
Note: If you're using software that lets you submit your files directly to us, there's no need to opt in. Filing your first payday employment information file will let us know you've opted in.
You'll need to reset their access so they can file through the Payroll account. You can only do this if you're the account owner. The ir-File service is not available for payday filing.
Payday filing will start at the beginning of the month after you opted in. You'll need to file your employment information to us online within two working days of the payday.
For the first month you'll:
What you submit will look similar to your IR348 and you'll include the same information you do now. However you'll also need to provide the following:
There are no changes to current payment due dates or the way you pay - pay monthly or twice-monthly like you do now. You will not need to file an Employer deductions (IR345).
There are three ways you can file your employment information online.
If supported by your software provider, you can file directly to us without having to upload any files through myIR. This means you'll:
Your software will need to support the new employment information and employment details file, along with some KiwiSaver files. Check with your software provider if it can. When you've completed and submitted these files they'll transfer from your software directly to us.
You'll need to use your myIR account user ID and password to authorise these submissions from your software. This is a one-off process to establish a link between your software and us.
If supported by your software provider, you can upload files in myIR in the Payroll account. This account will only appear once you've opted into payday filing.
You can send your information through File return or File transfer link. From here, the process is similar to ir-File.
If you have smaller pay runs, you can use our onscreen data entry method in myIR in the Payroll account.
Onscreen filing is similar to the current process for filing your Employer monthly schedule (IR348).
In the Payroll account:
Once you've opted into payday filing the owner of the myIR account will be the only person with access to the Payroll account. The account owner can delegate access to new or existing users so they can payday file through the Payroll account.
Check out these how-to videos:
You can check Manage account access to find out who has access to the account. The User access report will provide you a list of who has access to what service.
We understand that under exceptional circumstances, businesses may have challenges meeting their obligations under payday filing. If this is the case, contact us by phone or secure message in myIR. We’ll explain the options available based on your specific circumstances and support you to start payday filing as soon as possible.