You can amend an employment information return after you've submitted it. For a particular payday you can:
- amend an employee's details
- add a new employee
- remove an employee.
You have 4 years from the date you originally send an Employment information – IR348 form to make any changes. After 4 years, your assessment becomes final and you can only make changes to student loan or child support deductions by completing an Employment information amendments - IR344 form or by calling us on 0800 377 772.
Before you start
For each employee you want to amend details for, you will need their:
- full name, IRD number and tax code
- employment start date (if new employee)
- employment end date (if departing employee)
- pay period start and end dates
- pay cycle
- payday date
- gross earnings
- earnings not liable for ACC earners’ levy
- lump sum acknowledgement
- employer deductions, which may include PAYE, withholding tax, child support, student loan or KiwiSaver.
In myIR, go to 'Returns and Transactions' in the Payroll account
Select the pay period you want to amend
You can do this under the 'Returns' tab. Then click 'view return' until the return opens.
Select 'View or amend return'
Select 'Review or Amend Return'
From here you can:
Amend an employee's details for this pay period
Select 'View information' next to the employee's name, then 'Amend'
Add a new employee for this pay period
Choose 'Add employee'
Remove an employee for this pay period
Select 'View information' next to the employee's name, then 'Amend'. In the 'Remove employee' field select 'Yes'.
You need to check and declare each amendment is correct.
Log in to myIR
What happens next
You do not need to resubmit the employment information return.
Your amendments will show in your myIR account in 3-5 working days.