Hīkina Whakatutuki (MBIE) Ministry of Business Innovation and Employment (MBIE)

To assist in lowering compliance costs to companies, Inland Revenue and MBIE have agreed to use the Companies Office website as a gateway to incorporating a company and simultaneously:

• applying for and issuing an IRD number and/or GST number
• applying for registration as an employer for tax purposes, i.e., registering for PAYE and FBT tax types.

The purpose of the MoU is to:

• record the basis on which the parties will endeavour to assist each other in the performance of their respective functions
• facilitate the processing of Inland Revenue objections to the removal/deregistration of companies and limited partnerships from the companies and limited partnerships registers.

The Companies Office provides Inland Revenue with the following information:

• list of companies (pending removal) where the Registrar has given notice of his intention to remove from the register
• list of companies (pending removal) where Inland Revenue has an existing objection to the removal from the register
• list of limited partnerships (pending deregistration) that the Registrar has given public notice of his intention to deregister from the register
• list of limited partnerships (pending deregistration) where Inland Revenue has an existing objection to the removal from the register and
• list of companies and limited partnerships that have been removed/deregistered from the register or restored to the register.

Information - IR may provide the Ministry of Business, Innovation and Employment with information from time to time in relation to a Business that includes, but is not limited to (if available):

a. full legal name and trading name (if applicable);

b. physical address, email address, or other address

c. New Zealand Business Number;

d. an “in business” indicator (based on evidence of recent GST returns filed etc.);

e. business type (for example, ANZSIC code);

f. number of employees;

g. organisation type indicator (for example, self-employed, small/medium enterprise, large enterprise).

Data Sets – Information may be contained in datasets, including (but not limited to) the following:

a. all active employers with active employees; and/or

b. all self-employed individuals.

Section 18H and clause 23B of Schedule 7 of the Tax Administration Act 1994

Inland Revenue provides INZ with the following information to enable INZ to locate its relevant customer:

• Surname
• Date of birth
• Passport number
• Passport country of issue
• Application number
• Correlation ID
• Consent given
• Consent time
• Consent type

Immigration NZ sends Inland Revenue the following information:

• given names
• surname
• title (if provided by applicant on visa application)
• country of birth
• date of birth
• client status (if in or out of NZ at time of identity verification)
• passport issue date
• passport issuing country
• passport number

• residential address
• contact phone
• email
• mobile phone

• NZ arrival date
• NZ departure date
• visa type
• visa application type (for RSE applicants only)

Employee information:

• name
• date of birth
• IRD number
• previous names
• addresses, contact details (email, phone)
• tax codes
• registered tax type
• employer's name, IRD numbers, address
• employee start and end dates
• pay periods
• gross income and deductions.

Entity information:             

• entity name
• trading name
• previous names
• entity type
• entity class
• BIC and description
• date of entity registration
• address of entity
• contact details (email, phone)
• PAYE contact person
• locations
• registered tax types and addresses
• start and end dates for registered tax types
• all associated employees
• employee total earnings and deductions
• whether group registered
• parent company (principal shareholder in group).

Linked entity information:

• names and IRD number
• relationship to entity
• trading name
• previous names
• entity type
• entity class
• BIC and description
• date of birth, or entity
• registration date
• registered addresses
• contact details.

• name
• date of birth
• IRD number
• previous names
• addresses, contact details (email, phone)
• tax codes
• registered tax type
• employers name, IRD numbers, address
• employee start and end dates
• pay periods
• gross income and deductions.

• entity name
• trading name
• previous names
• entity type
• entity class
• BIC and description
• date of entity registration
• address of entity
• contact details (email, phone)
• PAYE contact person
• locations
• registered tax types and addresses
• start and end dates for registered tax types
• all associated employees
• employee total earnings and deductions
• whether group is registered
• parent company (principal shareholder in group)

• names and IRD number
• relationship to entity
• trading name
• previous names
• entity type
• entity class
• BIC and description
• date of birth, or entity registration date
• registered addresses
• contact details.

To enable information sharing on directors and employees of companies who have committed serious offences under the Companies Act, including:

• a serious breach of a director's duty to act in good faith and in the best interests of company
• false statements
• breaches of various orders and prohibitions from directing, promoting and/or managing companies
• breach of restrictions on involvement with phoenix companies.

• either agency reasonably suspects the offence has been, is being, or will be committed
• the information is relevant to the prevention, detection, investigation or prosecution of the offence
• the information is readily available, is reasonable and practicable to communicate, and that communication is in the public interest.

• individual of interest's personal details
• entity of interest details  
• details of suspected offences(s)  
• linked entity information details

During the transitional period from 13 May 2016 to 12 December 2016, the following information about unincorporated entities:

1. start date
2. kind of entity
3. legal entity name
4. industry classification
5. registered address
6. postal address (including address delivery point identifier (DPID) for each address provided, if known)
7. director(s)
8. trading name(s)
9. phone number(s)
10. email, and
11. owner (including, for partnerships and trusts, any person occupying a position that is comparable to that of a director of a company and includes the name of the partner(s) or trustee(s) and the entity type of the partner(s) or trustee(s) i.e. whether a company, individual or other type of entity).
12. a pointer (being a unique identifier that IR allocates to a customer record)

As soon as practicable after the transitional period, the Registrar of NZBN will provide the following information about unincorporated entities:

1. NZBN, and
2. a pointer.

After the transitional period, IR will, on request , through an IR defined and supplied webservice will:

1.  confirm whether IR has a record of the Registrar having issued an NZBN for a specified unincorporated entity, and 
2. the NZBN.

ITS to IR

• List of persons adjudicated bankrupt, admitted to the No Asset procedure, who had a summary Instalment Order made, or companies where the OA has been appointed as liquidator.
• List of undischarged bankrupts.
• A copy of sealed order for consent to a bankrupt regarding their employment status.

  IR to ITS

• Advice on the GST status of bankrupt taxpayers;
• Advice about the revenue content of tax refunds;