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For businesses and employers Ngā pakihi me ngā kaiwhakawhiwhi mahi

Deposit books

Many businesses use deposit books and record their sales. Banks can provide large deposit books with carbonised copies of each page so you can keep a copy of the items you are depositing.

In your deposit book write down:

  • the date of deposit
  • the payer's name (the person you got the funds from)
  • the amount of each deposit.

The deposit book will usually have columns for recording information about whether the deposit is from a cheque, credit card docket or cash.

Illustration of a deposit book

IOU Banking Corporation

Deposit book
Branch Wellington   Date 18 August 2006
For C Wright   Ac No 030584-0048218-00
  Name of Account  
For customer's use (receipt no/analysis code) Particulars of cheques etc to be completed by depositor Amount
$         c
  Bank Branch
286721 1. F. Ross IOU   1,000 00
529107 2. B. Smart BCA   752 95
649826 3. S. Cook BMS   1,000 00
Total cheques 2,752 95
Total cash    
To be used only as
a deposit supplement
Sub total 2,752 95
Less charges   75
Total deposit 2,752 20
Important: A MICR encoded deposit slip showing 'Total Deposit' must accompany this schedule

The stamped deposit book is your receipt from the bank (this would be stamped next to the "Teller" section"

IOU Banking Corporation
Date 18 August 2006
Amount $2752.20
$ 2752.20

If you don't use a supplementary deposit book, make sure you record all details on the back of your deposit slip



F. Ross IOU 1,000 00
B. Smart BCA 752 95
S. Cook BMS 1,000 00